Party Management

Learn how to create and manage adventuring parties in Journeys & Jamborees.

Creating a Party

Your First Party

1. Open the Actors tab in Foundry VTT
2. Click "Create Actor"
3. Select "Party" from the actor type dropdown
4. Name your party (e.g., "The Brave Adventurers")
5. Click "Create"

Your new party actor will appear in the actors list and can be placed on scenes as a token.

Party Tokens

Party actors can be placed on scenes just like character tokens. This is useful for:

• Representing the party on travel maps
• Tracking party position during overland journeys
• Visual reference for group activities

Managing Party Members

Adding Characters

There are several ways to add characters to a party:

Drag and Drop

• Drag a character from the Actors list
• Drop it onto the party sheet
• The character is automatically added

Bulk Addition

• "Add All Your Characters" - Adds all characters you own
• "Add All Characters" (GM only) - Adds all player characters at once

Removing Characters

• Players can only remove their own characters
• GMs can remove any character
• Click the remove button (X) next to a character's name

Character Status

Each party member has a status that affects their availability:

Status	Description	Can Hold Roles	Consumes Resources
Active	Fully participating in party activities	✅ Yes	✅ Yes
Traveling	Moving with party but busy with other activities	❌ No	✅ Yes
Staying Behind	Not with the party (at camp, in town, etc.)	❌ No	❌ No

To change a character's status:

1. Find the character in the party sheet
2. Use the status dropdown next to their name
3. Select the new status

Travel Roles

Travel roles organize party responsibilities during journeys. Each role uses specific skills:

Available Roles

Role	Skill Used	Responsibilities
Pathfinder	Bushcraft	Navigation and route-finding
Lookout	Awareness	Spotting danger and opportunities
Quartermaster	Bartering	Managing supplies and resources

Assigning Roles

1. Open the party sheet
2. Go to the Members tab
3. Scroll to "Travel Roles"
4. Select characters from dropdown menus

note

Only characters with "Active" status can be assigned to roles.

Downtime Activities

Characters with "Traveling" status can perform downtime activities while the party moves:

• None - Just traveling
• Hunting - Attempting to find food
• Fishing - Trying to catch fish
• Foraging - Searching for edible plants
• Crafting - Making or repairing items
• Healing - Recovering from injuries

Permissions and Ownership

How Permissions Work

Journeys & Jamborees uses Foundry's permission system with smart defaults:

Player Permissions

• Can add/remove only their own characters
• Cannot modify other players' characters
• Automatically gain ownership of parties containing their characters

GM Permissions

• Can manage all characters in any party
• Can modify all party settings
• Full access to all party features

Automatic Ownership

When a character joins a party:

1. The character's owner gains party ownership
2. All party owners can view and edit shared information
3. Permissions update automatically as members change

This ensures everyone can contribute to party management while maintaining appropriate boundaries.

Best Practices

Party Organization

• Create one party per adventure group
• Name parties descriptively (e.g., "Tuesday Night Heroes")
• Use party tokens on overland maps

Member Management

• Add all player characters at session start
• Update character status as the story progresses
• Remove characters who leave the adventure

Role Assignment

• Match roles to character strengths
• Rotate roles for variety
• Consider backup assignments for absent players

Troubleshooting

Common Issues

Characters not appearing in party:

• Verify character ownership
• Check that the character exists in the Actors directory
• Try refreshing the party sheet (F5)

Cannot assign roles:

• Ensure character status is "Active"
• Check that roles aren't already assigned
• Verify you have permission to edit the party

Permission errors:

• Confirm you own the character you're adding
• Check with your GM about party permissions
• Try removing and re-adding the character

Getting Help

If you encounter issues:

1. Check this documentation
2. Ask your GM to verify permissions
3. Report bugs on GitHub
4. Visit the Foundry VTT Discord for community help