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Privacy Policy

Privacy policy for the Errors and Echoes module and error reporting system.

Overview​

Errors and Echoes is designed with privacy as a fundamental principle. This privacy policy explains how the module handles data collection, processing, and storage when error reporting is enabled.

Key Principle: Error reporting is entirely opt-in and no data is collected without explicit user consent.

Information We Collect​

When Error Reporting is Disabled (Default)​

When error reporting is disabled (the default state), Errors and Echoes:

  • Does not collect any data
  • Does not transmit any information
  • Does not contact external servers
  • Only provides local error reporting capabilities to other modules

When Error Reporting is Enabled​

When a Game Master explicitly enables error reporting, we may collect:

Technical Information​

  • Error messages and stack traces (sanitized to remove personal information)
  • Module identification (which module caused the error)
  • Foundry VTT version and game system information
  • Browser type and version (general categories only)
  • List of active modules (names and versions only)
  • Anonymous session identifier (changes daily, cannot be traced to individuals)

Module Context (Optional)​

  • Module configuration settings (non-personal)
  • Feature usage information (non-personal)
  • Performance metrics (timing, memory usage)

Information We DO NOT Collect​

We never collect:

  • User names or real names
  • Email addresses or contact information
  • IP addresses (beyond basic routing)
  • Character names or game content
  • Chat messages or private communications
  • User passwords or authentication tokens
  • Personal file paths (sanitized before transmission)
  • Any personally identifiable information (PII)

How We Use Information​

Collected data is used solely for:

  • Identifying and fixing bugs in Foundry VTT modules
  • Improving module stability and performance
  • Understanding compatibility issues between modules and systems
  • Providing better user experiences through error prevention

We do not use collected data for:

  • Marketing or advertising
  • User tracking or profiling
  • Commercial purposes beyond module improvement
  • Sharing with third parties (except as required by law)

Data Storage and Security​

Storage Location​

  • Error reports are forwarded to module authors' chosen error monitoring services
  • The Errors and Echoes module itself does not store error data
  • Each module author is responsible for their own data handling practices

Security Measures​

  • All data transmission uses HTTPS encryption
  • Error reports are sanitized to remove potential personal information
  • Anonymous session IDs rotate daily and cannot be linked to individuals
  • Rate limiting prevents abuse and excessive data collection

Data Retention​

  • Module authors set their own data retention policies
  • We recommend automatic deletion after 90 days for privacy compliance
  • Users can request data deletion at any time (see User Rights below)

User Rights and Controls​

Privacy Controls​

  • Opt-in Requirement: Error reporting must be explicitly enabled by a Game Master
  • Privacy Levels: Choose from Minimal, Standard, or Detailed data collection
  • Module-Specific Control: Enable/disable reporting for individual modules
  • Immediate Opt-out: Disable error reporting at any time

Your Rights Under GDPR (EU Users)​

  • Right to Information: Full transparency about data collection (this policy)
  • Right of Access: Request information about data collected about you
  • Right to Rectification: Request correction of inaccurate data
  • Right to Erasure: Request deletion of your data
  • Right to Restrict Processing: Request limits on how your data is used
  • Right to Data Portability: Request your data in a portable format
  • Right to Object: Object to processing of your personal data

Your Rights Under CCPA (California Users)​

  • Right to Know: Information about data collection practices
  • Right to Delete: Request deletion of personal information
  • Right to Opt-Out: Opt-out of data collection
  • Right to Non-Discrimination: No discrimination for exercising privacy rights

How to Exercise Your Rights​

Disabling Error Reporting​

  1. Open Foundry VTT as a Game Master
  2. Go to Game Settings → Module Settings
  3. Find Errors and Echoes section
  4. Set Enable Error Reporting to Disabled

Data Deletion Requests​

To request deletion of your data:

  1. Identify the module author whose error reporting you want to delete
  2. Contact the module author directly (see module documentation)
  3. Request data deletion with details about your Foundry instance
  4. Module authors must respond within 30 days

General Privacy Concerns​

For questions about this privacy policy or Errors and Echoes:

Module Author Responsibilities​

Module authors who use Errors and Echoes for error reporting must:

  • Implement privacy controls in their module settings
  • Provide clear information about what data they collect
  • Respect user privacy levels and consent decisions
  • Implement data deletion procedures for user requests
  • Maintain appropriate security for collected data
  • Comply with applicable privacy laws (GDPR, CCPA, etc.)

Third-Party Services​

Error Monitoring Services​

Module authors may use third-party error monitoring services such as:

Each service has its own privacy policy and data handling practices.

International Data Transfers​

Error data may be transferred to countries outside your location for processing:

  • Module authors choose where their error data is processed
  • Errors and Echoes itself does not control international transfers
  • Users should review individual module authors' privacy practices
  • EU users: Transfers are subject to GDPR adequacy decisions and safeguards

Children's Privacy​

Errors and Echoes is not intended for use by children under 13 years of age:

  • We do not knowingly collect personal information from children
  • If we become aware of such collection, we will delete it immediately
  • Parents should supervise children's use of Foundry VTT and disable error reporting if concerned

Changes to This Policy​

This privacy policy may be updated to:

  • Reflect changes in our data practices
  • Comply with new legal requirements
  • Improve clarity and transparency

Notice of Changes:

  • Significant changes will be announced in module updates
  • The effective date of changes will be clearly indicated
  • Continued use of error reporting after changes indicates acceptance

Compliance and Certification​

GDPR Compliance​

This module and policy are designed to comply with the EU General Data Protection Regulation (GDPR):

  • Lawful basis for processing: Consent (Article 6(1)(a))
  • Data protection by design and by default (Article 25)
  • Transparency and information requirements (Articles 13-14)
  • Individual rights implementation (Articles 15-22)

CCPA Compliance​

This policy complies with the California Consumer Privacy Act (CCPA):

  • Clear disclosure of data collection practices
  • Consumer rights implementation
  • Non-discrimination provisions
  • Opt-out mechanisms

Contact Information​

For privacy concerns related to Errors and Echoes:

For data deletion requests:

  1. Contact the specific module author whose data you want deleted
  2. If unable to contact module author, contact us for assistance

Response Times:

  • We aim to respond to privacy inquiries within 5 business days
  • Data deletion requests will be forwarded to module authors immediately
  • Module authors are required to respond within 30 days

Effective Date: June 4, 2025
Last Updated: June 4, 2025
Version: 1.0

This privacy policy is part of the Errors and Echoes documentation and is available at https://docs.rayners.dev/errors-and-echoes/privacy-policy